Privacy Policy

Last updated: January 28, 2025

CORPORATE SHIELD NOTICE: This policy prioritizes the protection of Interactive Vision Solutions Inc. and its personnel. By accessing our services, you waive class action rights and accept binding arbitration. Maximum liability is limited to 50% of fees paid.

This Privacy Policy describes our data practices while establishing essential legal protections for our corporation. Your continued use constitutes irrevocable acceptance of these terms.

1. Corporate Defense Framework

1.1 Liability Limitations

Absolute liability cap: 50% of fees paid in the preceding 6 months.
No liability for third-party actions or omissions.
Exclusion of consequential and punitive damages regardless of cause.

1.2 Mandatory Arbitration

All disputes resolved via binding AAA arbitration in New York County.
1-year statute of limitations from the incident date.
Class action waivers - claims pursued individually.

2. Interpretation and Definitions

2.1 Interpretation

Capitalized terms have defined meanings under these conditions. Definitions apply equally to singular and plural forms.

2.2 Definitions

Account: Unique access credential to Service components.
Affiliate: Entity controlling, controlled by, or under common control with the Company (50%+ ownership).
Company: Interactive Vision Solutions Inc, 247 W 38th St, New York, NY 10018.
Cookies: Tracking files storing browsing history.
Country: New York, United States.
Device: Any hardware accessing the Service.
Personal Data: Information identifying individuals.
Service: https://audiovideonyc.com/ operations.
Service Provider: Third parties processing data per our instructions.
Usage Data: Data collected automatically, including IP addresses, device info, browsing patterns.
Website: Interactive Vision Solutions – AV Rental NYC, accessible from https://audiovideonyc.com/
You: Individual or entity accessing the Service.

3. Data Collection & Control

3.1 Data Types Collected

Personal Data: Email address, first name and last name, phone number.
Usage Data: IP addresses, device information, browsing patterns.

3.2 Tracking Technologies

Essential Cookies: Session management.
Preference Cookies: Persistent settings.
Analytics Cookies: Performance tracking.

3.3 Data Usage

Service provision and maintenance.
Contract execution.
Marketing communications.
Business transfers.
Data analysis, identifying usage trends, and improving services.

3.4 Legal Basis for Processing Personal Data

We need to perform a contract with You.
You have given us permission to do so.
The processing is in our legitimate interests and it's not overridden by Your rights.
To comply with the law.

3.5 Data Minimization

We ensure that the Personal Data we collect is adequate, relevant, and limited to what is necessary for the purposes for which it is processed.

4. Data Protection Safeguards

4.1 Security Measures

Encryption of data in transit and at rest.
Access controls and authentication measures.
Regular security assessments and audits.
Employee training on data protection and privacy.
Incident response plans to address potential data breaches promptly.

ASSUMED RISK: You accept inherent security risks in digital systems. We exclude liability for breaches not directly caused by gross negligence.

4.2 Data Retention

Retained per legal and operational requirements.
Deletion requests subject to business needs.
Backups excluded from deletion obligations.

4.3 International Data Transfers

Data primarily processed in the USA.
Transfers use Standard Contractual Clauses (SCCs) where required.
Jurisdiction submission to New York courts.

5. User Rights & Obligations

5.1 Your Responsibilities

Warrant data accuracy.
Assume security risks.
Indemnify against minor claims.

5.2 Limited Rights

Access requests with a 45-day response timeframe.
Deletion requests subject to business needs override.
Data portability provided when technically feasible.

COST RECOVERY: Repetitive or frivolous requests may incur $50/hour processing fees.

5.3 User Rights and Choices

Right to Access: You have the right to request copies of your Personal Data.
Right to Rectification: You have the right to request that We correct any information you believe is inaccurate or complete information you believe is incomplete.
Right to Erasure: You have the right to request that We erase your Personal Data, under certain conditions.
Right to Restrict Processing: You have the right to request that We restrict the processing of your Personal Data, under certain conditions.
Right to Object to Processing: You have the right to object to our processing of your Personal Data, under certain conditions.
Right to Data Portability: You have the right to request that We transfer the data that We have collected to another organization, or directly to You, under certain conditions.

You can exercise these rights by contacting Us using the contact details provided in the "Contact & Disputes" section below. We will respond to your request within a reasonable timeframe and in accordance with applicable laws.

6. Third-Party Protections

Service Providers act as independent controllers.
No liability for affiliate or partner actions.
External links used at your own risk.

7. Automated Decision-Making and Profiling

We do not use automated decision-making or profiling that produces legal effects or similarly significant effects concerning You. If we decide to implement such technologies in the future, we will update this Privacy Policy accordingly and provide clear information about their use.

8. International Operations

Data primarily processed in the USA.
Transfers use Standard Contractual Clauses (SCCs) where required.
Jurisdiction submission to New York courts.

9. Policy Enforcement

9.1 Modifications

Changes effective immediately upon posting.
Continued use equals acceptance of changes.
30-day objection window via certified mail.

9.2 Contact & Disputes

Data Protection Officer (DPO): info@audiovideonyc.com

Arbitration: AAA Commercial Rules, New York County

NO LEGAL PRIVILEGE: Communications regarding data matters are not confidential and may be used in legal proceedings.

Full Integration: This document supersedes all prior agreements. It is governed by New York law without conflict of law principles.

10. Security of Your Personal Data

The security of Your Personal Data is important to Us, and we implement a variety of technical and organizational measures to protect Your data against unauthorized access, alteration, disclosure, or destruction. These measures include:

Encryption of data in transit and at rest.
Regular security assessments and audits.
Access controls and authentication measures.
Employee training on data protection and privacy.
Incident response plans to address potential data breaches promptly.

Despite these measures, the Company cannot guarantee the absolute security of Your Personal Data. In the event of a data breach, the Company will notify affected individuals and relevant authorities as required by applicable law.

11. Children's Privacy

Our Service does not address anyone under the age of 13. We do not knowingly collect personally identifiable information from anyone under the age of 13. If You are a parent or guardian and You are aware that Your child has provided Us with Personal Data, please contact Us. If We become aware that We have collected Personal Data from anyone under the age of 13 without verification of parental consent, We take steps to remove that information from Our servers.

If We need to rely on consent as a legal basis for processing Your information and Your country requires consent from a parent, We may require Your parent's consent before We collect and use that information.

12. Links to Other Websites

Our Service may contain links to other websites that are not operated by Us. If You click on a third-party link, You will be directed to that third party's site. We strongly advise You to review the Privacy Policy of every site You visit.

We have no control over and assume no responsibility for the content, privacy policies, or practices of any third-party sites or services.

13. Dispute Resolution

Any disputes arising out of or related to this Privacy Policy shall be governed by the laws of the State of New York, without regard to its conflict of law provisions. You agree to submit to the personal and exclusive jurisdiction of the courts located within New York.

14. Severability

If any provision of this Privacy Policy is found to be invalid or unenforceable by a court, the remaining provisions will continue in full force and effect.

15. Entire Agreement

This Privacy Policy constitutes the entire agreement between You and the Company regarding the use of Your Personal Data and supersedes all prior agreements and understandings, whether written or oral, relating to such subject matter.

Equipment Type	Key Features	NYC Applications	Setup Considerations	Benefits
Encrypted Video Conferencing Systems	End-to-end AES-256 encryption, HIPAA/GDPR-compliant recording, multi-factor authentication access	Corporate board meetings, legal depositions, healthcare strategy sessions in Midtown venues	Integration with client VPNs, dual-network redundancy for hybrid events	We ensure confidential discussions remain protected against NYC's dense wireless environment
Secure Audience Analytics Tools	Anonymous facial recognition (no PII storage), GDPR-compliant heat mapping, real-time data anonymization	Product launches at Javits Center, investor roadshows in Financial District venues	On-premise data processing, custom retention policy configuration	Our systems deliver actionable insights while meeting NY Privacy Act requirements
Access-Controlled Display Systems	Biometric authentication, session-based access tokens, automatic content purging	Pharmaceutical exhibits, financial data rooms, VIP areas at Hudson Yards events	Hardware-level encryption for temporary installations, compatibility with venue security protocols	We prevent unauthorized content access in high-traffic NYC event environments
Compliant Recording Solutions	Automated redaction features, blockchain-verified audit trails, permission-based sharing	Panel discussions at NYC media summits, confidential training seminars	Dual recording storage (local+encrypted cloud), customized retention period enforcement	Our systems simplify compliance with NYC's stringent recording consent laws
Secure Wireless Presentation Systems	Military-grade encryption, device fingerprinting, session-specific credentials	Executive presentations at Wall Street events, design reviews in Manhattan showrooms	Dedicated frequency management, enterprise-grade network segmentation	We eliminate data leakage risks in NYC's crowded RF environments
Privacy-Focused Streaming Encoders	Content masking capabilities, geo-fenced distribution, dynamic watermarking	Hybrid annual galas, exclusive product previews at SoHo venues	Frame-accurate access control, integration with existing DRM systems	Our broadcast solutions protect intellectual property during high-profile NYC premieres

Privacy Policy: Essential Safeguards for Client Data in NYC's Production Landscape

Interactive Vision Solutions (IVS) recognizes that a robust privacy policy forms the foundation of maintaining data integrity during high-profile Manhattan events. When deploying sophisticated AV technology—including equipment with embedded analytics like RFID trackers and usage monitoring systems—IVS implements comprehensive protection measures that exceed industry standards throughout the Tri-State area.

Data Protection Through Chain-of-Custody Systems

From initial equipment deployment through post-event retrieval, IVS enforces stringent data handling procedures. Each analytics-capable device receives unique encrypted RFID identification, establishing complete traceability. During complex Manhattan corporate gatherings involving multiple vendors, IVS ensures all generated data remains segregated, preventing unauthorized integration with external platforms or potential cross-contamination of sensitive information.

Network Isolation Strategies at NYC Venues

NYC events typically require integration with venue-supplied networks or specialized technology infrastructures. IVS coordinates directly with technical teams to establish dedicated VLANs that effectively partition event data from general venue traffic. This network segmentation protects usage metrics and participant information from potential breaches while maintaining the seamless connectivity essential for flawless productions across Manhattan's premier spaces.

Real-World Safeguards in Collaborative Settings

Encryption Standards: All analytics data transmission utilizes AES-256 encryption protocols, meeting GDPR compliance requirements and NYC business data protection standards.
Vendor and Venue Coordination: IVS establishes explicit data boundaries with all stakeholders, preventing unnecessary exposure of client information during multi-vendor NYC productions.
Access Control: Data access remains strictly limited to authorized IVS technicians and client-designated representatives, secured through robust multi-factor authentication systems.
Incident Management: Should security concerns arise, IVS activates comprehensive containment protocols including immediate network quarantine and forensic examination to maintain data integrity.

NYC-Specific Event Considerations

The privacy policy implementation at IVS acknowledges Manhattan's unique event ecosystem, where prestigious hotels, landmark venues, and cutting-edge conference facilities maintain strict operational guidelines. As your dedicated audiovisual partner, IVS integrates sophisticated data protection practices that align with both New York State regulations and facility-specific requirements. This strategic approach safeguards your event assets while building confidence among participants and stakeholders.

Through a privacy policy that emphasizes transparency and security, IVS fulfills its commitment as both a leading audiovisual provider and responsible data custodian, delivering exceptional NYC events with complete confidence in information protection.

Contingency Planning for Event Data Integrity and Privacy Policy

Interactive Vision Solutions Inc. (IVS) establishes comprehensive privacy policy frameworks while implementing robust contingency protocols that safeguard event-critical data during unexpected disruptions. Within NYC's competitive event landscape, our meticulous approach to data protection and recovery reinforces our reputation for uncompromising reliability.

Encrypted Backup Systems for Compliance Protection

IVS employs military-grade encrypted backup architecture to shield real-time data and maintain operational continuity when systems fail. During technical emergencies—whether power fluctuations or connectivity issues—essential platforms automatically transition to redundant infrastructure maintained in fortified data centers throughout the Tri-State area. These comprehensive backups undergo dual-layer encryption, ensuring strict adherence to privacy policy requirements while protecting confidential event information.

To eliminate service gaps, we've developed accelerated recovery protocols for data-dependent equipment such as behavioral analytics modules and broadcast distribution systems. Specialized technical personnel remain vigilant to execute failover sequences for mission-critical components, enabling events to continue without compromising attendee privacy policy standards or data security.

Secure Data Elimination Protocols

Throughout the dynamic NYC event circuit, equipment occasionally remains unsupervised at venues. Addressing this vulnerability, IVS enforces methodical data sanitization procedures that eliminate potential privacy concerns:

Data Quarantine: All hardware components, including visualization panels, management interfaces, and capture systems, become immediately disconnected from external networks when unusual inactivity patterns emerge.
Automated Sanitization: Devices featuring intelligent storage architecture undergo systematic data destruction processes. These mechanisms permanently eliminate stored information using NIST-validated erasure standards, preventing unauthorized data recovery attempts.
Physical Security Measures: Field specialists examine and neutralize unattended equipment before transportation, preventing unauthorized access across high-security venues from Battery Park to Upper East Side corporate headquarters.

Collaborative Risk Management

Corporate gatherings throughout Manhattan frequently involve multiple service providers, necessitating structured privacy policy implementation. IVS synchronizes with all stakeholders, including facility technical teams, to document contingency responsibilities. This coordination ensures compliance with data handling requirements while compartmentalizing proprietary information generated by interconnected platforms.

Additionally, our specialists conduct pre-deployment vulnerability assessments, replicating system compromise scenarios to validate recovery capabilities and identify potential weaknesses. This preparatory diligence aligns with New York's stringent privacy policy regulations, strengthening client confidence in our operational integrity.

Location-Specific Implementation Strategies

Each Manhattan venue presents distinct challenges regarding technology infrastructure and regulatory requirements. From Wall Street conference centers to Brooklyn's industrial event spaces, IVS customizes its privacy policy enforcement and contingency measures according to venue characteristics. Our facility-specific protocols incorporate backup power solutions, protected storage environments, and adherence to municipal data governance mandates specific to NYC's commercial districts.

Choosing IVS gives event organizers access to comprehensive data integrity solutions, ensuring their productions exceed expectations while minimizing exposure to privacy policy violations. Through our unwavering commitment to both technical excellence and information security, we deliver seamless experiences regardless of unforeseen circumstances.

How Our Privacy Policy Protects Your Data During NYC Event Production

At Interactive Vision Solutions Inc. (IVS), implementing a comprehensive privacy policy is fundamental to our approach when delivering sophisticated audiovisual experiences for Manhattan's premier events. We've developed rigorous oversight frameworks for all technicians and subcontractors to ensure client privacy policy compliance throughout every phase of production. By embedding advanced security protocols into our workforce management systems, IVS maintains client confidence while demonstrating our unwavering commitment to operational transparency.

Technician Confidentiality Requirements

Each technician or subcontractor working with IVS must execute a detailed confidentiality agreement before gaining access to any client systems or company assets. These agreements specifically address the unique privacy challenges found in New York City's dynamic event environments, covering obligations regarding confidential information protection, event data security, and attendee privacy rights. This contractual requirement strengthens IVS's liability protections while establishing clear boundaries regarding third-party responsibility.

Equipment Management and Security Infrastructure

To maintain consistent data protection across venues throughout the Tri-State area, IVS enforces a disciplined equipment distribution protocol. Contract staff are not permitted to utilize personal devices for project tasks, thus eliminating the vulnerabilities that unmonitored endpoints might introduce. Instead, contractors receive company-provisioned equipment configured with these essential security elements:

Enterprise-Grade Security Configuration: Each device features end-to-end encryption tools, secure cloud storage solutions, and emergency remote-erasure functionality that prevents unauthorized access if equipment is compromised.
Granular Permission Structure: User-specific access rights restrict information visibility to only what's essential for completing assigned technical responsibilities.
Surveillance Applications: Continuous monitoring systems verify adherence to our privacy policy requirements and identify potential security anomalies immediately.

Supervision and Enforcement Protocols

IVS implements proactive monitoring to supervise contractor activities and ensure strict adherence to our privacy policy standards. Management conducts in-event inspections to verify compliance with equipment usage guidelines and data security requirements. Furthermore, system activity logs from all company-issued devices undergo thorough post-event examination to confirm protocol adherence and verify that no unauthorized data interactions occurred.

Enhanced Legal Safeguards

Through methodical oversight of temporary personnel, IVS reinforces its liability limitations within its privacy policy framework. These comprehensive measures demonstrate our proactive approach to minimizing risks associated with external workforce engagement, further enhancing the protection we deliver to clients orchestrating mission-critical productions across NYC. Whether coordinating a corporate summit in Brooklyn or an exclusive reception on the Upper East Side, event producers can be confident their sensitive information receives enterprise-level protection within our security ecosystem.

At IVS, integrating privacy policy compliance into our operational DNA is as crucial as deploying innovative audiovisual systems. Through stringent enforcement of subcontractor obligations and meticulous implementation of data protection strategies, we continue defining excellence in privacy protection throughout New York City's competitive event industry landscape.

Privacy Policy–Driven Automated Data Retention Schedules for Repeat Clients

At Interactive Vision Solutions Inc. (IVS), our privacy policy is central to how we manage client data for repeat engagements in Manhattan and the Tri-State area. Every aspect of our audiovisual services—whether for corporate summits, experiential brand activations, or exclusive private events—operates within automated data retention frameworks designed for legal compliance and operational clarity. These schedules reflect both the spirit and the letter of data privacy law, including GDPR and CPPA standards, ensuring your information is kept only as long as necessary and then securely disposed of.

Automated Data Retention in Line with Our Privacy Policy

To enforce our privacy policy and regulatory requirements, IVS employs automated triggers and workflows within our data management infrastructure. Examples include:

Usage-Based Deletion Logic: Equipment and event analytics use pre-set thresholds—such as 90 days post-project—for automatically flagging and purging non-essential data, reducing data exposure while supporting ongoing operational needs.
Client-Specific Retention: Our Manhattan-based repeat clients benefit from tailored retention durations, reflecting both their unique operational schedules and the strictures of internal audits or industry regulations.
Compliance-First Archiving: Critical records that must be preserved—for legal, financial, or troubleshooting reasons—are encrypted and access-controlled, ensuring only designated personnel can retrieve or manage such data.

Client Control Through a Secure Data Management Portal

IVS’s privacy policy also guarantees clients direct access over their event data via a secure online portal, designed for the dynamic demands of Manhattan’s event landscape. Within this portal, clients are able to:

Initiate Immediate Data Erasure: Clients can request removal of selected files or datasets ahead of audits or internal compliance reviews, with every action logged for transparency.
Track Retention Deadlines: An integrated dashboard displays scheduled deletion and archival events, helping planners coordinate data lifecycles around future events or reporting.
Custom Compliance Documentation: On-demand compliant reports provide a clear record of all lifecycle actions, supporting both internal governance and external regulatory needs.

Ongoing Privacy Policy Guidance and Compliance Expertise

IVS recognizes that NYC’s event ecosystem includes a diversity of privacy expectations and compliance obligations for multiple stakeholders. In response, we offer:

Expert Compliance Consultation: Our team partners with clients to interpret and apply the privacy policy in practical terms across complex vendor and venue relationships in New York.
Audit-Resilient Data Practices: Automated minimization, secure off-site backups, and granular retention settings are aligned to GDPR, CPPA, and New York privacy directives.
Integrated Venue Coordination: We routinely synchronize our data procedures with those of Manhattan’s landmark venues to ensure seamless, end-to-end privacy compliance.

By leveraging privacy policy–driven automation and transparent client tools, IVS supports Manhattan event professionals in fulfilling their data protection obligations. Our approach ensures that information is protected, timely deleted, and always under client control—delivering robust trust and peace of mind at every stage of the data lifecycle.